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Tóm lược đại ý quan trọng trong bài

  • Single-line vs. Multi-line Text Column in SharePoint
  • Which is better: single-line or multi-line text columns in SharePoint?
  • Get more tips and tricks for construction project management professionals
  • PowerShell to Create Multiple Lines of Text Column in SharePoint Online List:
  • Related Posts

If anyone comes up against the same issue, please see this post community.powerbi/t5/Desktop/SharePoint-List-with-multiple-line-column-and-quot-Append/t… which also includes a link to a good video

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Learn the key differences between single-line and multi-line text columns in SharePoint – and how to select the right column type for your needs.

There are two types of text columns – single-line or multi-line – that you can add to a SharePoint list or library. It may seem like the difference is obvious. However, the behavior of these two column types in SharePoint is drastically different.

Refer to the table below for a comparison.

Single-line vs. Multi-line Text Column in SharePoint

Single-line Text Column
Multi-line Text Column
Maximum Length
255 characters
• List = 63,999 characters
• Document library = Unlimited (optional)
Filter and sort in a view
Yes
No
Reference in a lookup column
Yes
No
Use in a calculated field column
Yes
No
Change column type (e.g. choice, number, currency, date and time, single-,or multi-line text.)
Yes
No
Enforce unique values
Yes
No
Define default value
Yes
No
Add rich text (e.g. bold, italics, text alignment, or hyperlinks)
No
Yes
Enter enhanced text (e.g. pictures, tables, or hyperlinks)
No
Yes

Which is better: single-line or multi-line text columns in SharePoint?

As you can see, there are significant differences between the two text column types in SharePoint. For example, once you add a multi-line text column, you cannot switch back to a single-line text column. You must instead create a new column.

So which text column in SharePoint is better? We recommend using a single-line text column over a multi-line text column whenever possible. Single-line text fields are the most flexible – so you can do things like later change the information type to add a lookup column, build calculated fields and so on.

Sometimes, however, multi-line text columns are necessary. One example would be a contractor response field in a Submittal Form. Be aware that getting that data back out (e.g. for use in reports, calculations, workflows, etc.) is challenging without custom coding.

Read more about list and library column types and options in SharePoint.

Get more tips and tricks for construction project management professionals

Our Tips from the Field blog series features handy information for construction project managers. Subscribe to our newsletter to get our latest tips and tricks delivered directly your inbox each month.

And be sure to check out our previous tip to learn how to configure required fields in SharePoint.

Hi,

One of the most versatile column types in SharePoint is the multiple lines of text column, especially in its enhanced rich text mode. You can add any type of text, links, images and other visual elements, as in any text editor. Unfortunately, SharePoint’s tư vấn for this column type is far from being perfect, especially in the Modern UI.

For example, try to paste an image there. Although it will look fine while you are editing the column, you could be in for a surprise when you save the item. Unless you uploaded the image first, it will be simply gone from the column! Not exactly a user-friendly experience.

This is why we enhanced the column in our modern forms and made it super-easy to embed images without any additional steps. Simply specify a document or image library in the column settings on the form and it will automatically upload your embedded images and use the image URLs, in a way that will prevent SharePoint from removing the image from the value. Your users don’t even need to know all these details!

How can you configure that?

  • Create a multiple line of text column in your list (or use an existing one). Make sure Enhanced rich text mode is enabled
  • Go into Form Designer and select the column there, in the column properties select a document or image library to store your images. I suggest that you create a new one, as images are going to be uploaded into generated folders that won’t make much sense to users.
  • Publish your form. Now go to your list. Copy any image from anywhere (I was using my trusty screenshot tool).
  • Save your item, as you can see, the image is now visible in the list views.

Images are uploaded into folders with unique names, to ensure one item doesn’t overwrite images belonging to another item. You are going to have lots of these folders, so the library won’t be of much use when accessed directly by the users, that’s why I recommend designating a special library for this (it can be used by all lists within your site).

The Multiple Lines of Text column in SharePoint Online is used to store multiple rows of text value. Based on the field settings, it can contain Rich text, including text, images, HTML formatted values, etc.

To add multiple lines of text field to a list in SharePoint Online, follow these steps:

  • Browse to your SharePoint Online site and Navigate to the target list in which you want to add Choice column.
  • Under the List tab, click on “Create Column” button in the ribbon.
  • Provide the Name to your new column, specify the type as “Multiple lines of text”
  • Fill other optional values such as Number of lines, Type of text, append changes to existing text, etc. and Click on “OK” to create Multiple lines of text column in SharePoint Online list.

PowerShell to Create Multiple Lines of Text Column in SharePoint Online List:

#Load SharePoint CSOM Assemblies
Add-Type -Path “C:Program FilesCommon FilesMicrosoft SharedWeb Server Extensions16ISAPIMicrosoft.SharePoint.Client.dll”
Add-Type -Path “C:Program FilesCommon FilesMicrosoft SharedWeb Server Extensions16ISAPIMicrosoft.SharePoint.Client.Runtime.dll”

#Custom function to add column to list
Function Add-MultilineTextColumnToList()

param
(
[Parameter(Mandatory=$true)] [string] $SiteURL,
[Parameter(Mandatory=$true)] [string] $ListName,
[Parameter(Mandatory=$true)] [string] $Name,
[Parameter(Mandatory=$true)] [string] $DisplayName,
[Parameter(Mandatory=$false)] [string] $Description=[string]::Empty,
[Parameter(Mandatory=$false)] [string] $IsRequired = “FALSE”,
[Parameter(Mandatory=$false)] [string] $IsRichText=”FALSE”,
[Parameter(Mandatory=$false)] [string] $NumLines = “6”,
[Parameter(Mandatory=$false)] [string] $EnhancedRichText = “FALSE”
)

#Generate new GUID for Field ID
$FieldID = New-Guid

Try where ($_.Internalname -eq $Name) -or ($_.Title -eq $DisplayName)
if($NewField -ne $NULL)

Write-host “Column $Name already exists in the List!” -f Yellow

else

#Define XML for Field Schema
if($EnhancedRichText -eq “TRUE”) #Enhanced Rich Text Mode

$FieldSchema = “”

else #Plain Text or Rich Text

$FieldSchema = “”

$NewField = $List.Fields.AddFieldAsXml($FieldSchema,$True,[Microsoft.SharePoint.Client.AddFieldOptions]::AddFieldInternalNameHint)
$Ctx.ExecuteQuery()

Write-host “New Column Added to the List Successfully!” -ForegroundColor Green

Catch
write-host -f Red “Error Adding Column to List!” $_.Exception.Message

#Set parameter values
$SiteURL=”crescent.sharepoint”
$ListName=”Projects”
$Name=”ProjectDescription”
$DisplayName=”Project Description”
$Description=”Enter the Project Description”
$IsRichText=”FALSE” #FALSE for Plain text / TRUE for Rich text
$EnhancedRichText=”FALSE” #FALSE for Rich text / TRUE for Enhanced Rich Text, Takes Precedence over IsRichText parameter value

#Call the function to add column to list
Add-MultilineTextColumnToList -SiteURL $SiteURL -ListName $ListName -Name $Name -DisplayName $DisplayName -Description $Description -IsRichText $IsRichText -EnhancedRichText $EnhancedRichText

#Config Variables
$SiteURL = “Crescent.sharepoint/sites/marketing”
$ListName= “Projects”

#Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Credentials (Get-Credential)

#Add Multiple lines of Text Field to list
Add-PnPField -Type Note -List $ListName -DisplayName “Project Description” -InternalName “ProjectDescription” -AddToDefaultView

Similarly, you can add a multi-line text field to SharePoint Online List from the XML schema.

#Define XML Schema for Multiline Text Field
$FieldXML= “”

#Add Choice Field to list from XML
Add-PnPFieldFromXml -FieldXml $FieldXML -List $ListName

Salaudeen Rajack – SharePoint Architect. Primarily on Infrastructure, Operations, Administration and Architecture!

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